February 20, 2024 Minutes

A meeting of the Stratton Village Board of Trustees was called to order at 7:00 pm on Tuesday February 20, 2024 at the Village Office by Chairman S. Hanes. Notice of the meeting was posted in three public places and availability of the agenda was communicated in the advance notice. A poster of the “Open Meetings Act” was clearly visible on the wall, and Chairman Hanes directed the attention of those present to the poster. All proceedings hereafter shown occurred while the meeting was in session.

Present: Trustee S. Hanes, Trustee P. Bohochik, Trustee J. Stewart, Trustee J. Griffiths, Trustee M. McDonald. Also in attendance were: Utilities Superintendent M. Petersen, Clerk T. Hedrick, Assistant Utilities Superintendent C. Stout, Michael Hoback with AMGL, and member of the public Toph Ensign, Sabrinna Morgan, and Chester Bridge.

OPEN FORUM:

Member of the public Toph Ensign inquired about gravel collected due to run off at the end of Pierce Drive. Superintendent Petersen will use the street sweeper to clear it off the street.

Motion by McDonald and seconded by Bohochik to approve the previous minutes, claims and treasurers report as presented. Roll call: Ayes: Hanes, Bohochik, Stewart, Griffiths, McDonald. Nays: None. Motion Carried.

UNFINISHED BUSINESS:

Revisions to the employee handbook were reviewed. Motion by Bohochik and seconded by McDonald to adopt Resolution 530 Adoption of Employee Handbook. Roll call: Ayes: Hanes, Bohochik, Stewart, Griffiths, McDonald. Nays: None. Motion Carried.

Motion by Griffiths and seconded by Bohochik to adopt Resolution 531 Public Funds Resolution. Roll call: Ayes: Hanes, Bohochik, Stewart, McDonald, Griffiths. Nays: None. Motion Carried.

NEW BUSINESS:

Michael Hoback from AMGL reviewed the results of the financial audit from the 2022-2023 year. Hoback reviewed fund balances and advised the Board should continue to review sewer rates for needed increases. Questions from board members were answered. With no objection the audit was accepted and approved as presented and reviewed at the current meeting.

The need for first aid and safety equipment and training was discussed. Chairman Hanes will research prices for purchase of an eye wash station at the shop and first aid kits for vehicles. Trustee Stewart will inquire on CPR training.

Motion by Stewart and seconded by Bohochik to approve fence permit at 605 Pierce Drive with the condition that the fence is one foot back from the existing sidewalk. Roll call: Ayes: Hanes, Bohochik, Stewart, McDonald, Griffiths. Nays: None. Motion Carried.

Motion by McDonald and seconded by Stewart to approve Building Permit at 979 Railway Street. Roll call: Ayes: Hanes, Bohochik, Stewart, McDonald, Griffiths. Nays: None. Motion Carried.

Motion by Hanes and seconded by Griffiths to approve Building Permit at 802 County Avenue. Roll call: Ayes: Hanes, Bohochik, McDonald, Stewart, Griffiths. Nays: None. Motion Carried.

Motion by Stewart and seconded by Griffiths to approve Building Permit at 511 Baxter Street. Roll call: Ayes: Hanes, McDonald, Stewart, Griffiths. Nays: None. Abstain: Bohochik. Motion Carried.

Dog complaint at 502 Bonner was reviewed and will be placed on file.

Employee Report: Assistant Utilities Superintendent Stout will be attending water operator certification classes.

Streets, Ally and Landfill Report: Trustee Griffiths inquired about needed maintenance to alleys. Superintendent Petersen advised he would put millings down in May or June. Clerk Hedrick advised that armor coating bids have been advertised and will be available for review and approval at the regular March board meeting. Superintendent Petersen advised they are working with a dealer to list the trash truck for sale. Chairman Hanes inquired about items at the tree dump that need removed.

Electricity Committee Report: Nothing new to report.

Water & Sewer Committee Report: It was reported that half of the new water meters have been installed.

Finance Committee Report: Nothing new to report.

Health & Welfare Committee: Dates for spring clean-up and tree limb pick up were discussed. With no objection it was agreed for the community clean-up and tree limb pick up to take place on the weekend of May 11^th and 12^th. Clerk Hedrick will contact Waste Connections to have a roll off brought to town for the event.

Park & Recreation Committee Report: Superintendent Petersen informed the board that a company had worked on the park sprinklers. Clerk Hedrick inquired about opening the Swimming pool and advertising for employees. It was agreed to advertise for employees and see if there was any interest.

Motion made by Hanes and second by Griffiths to adjourn the meeting. Roll call: Ayes: Hanes, Bohochik, McDonald, Stewart, Griffiths. Nays: None. Motion Carried and meeting adjourned at 8:06 pm.

The next regular meeting of the Village Board of Trustees will be held on Monday March 18, 2024 at 7:00 pm at the Village Office.